For our business activities in Brussels, we are looking for a:
Part-Time Administrative Assistant (20 hours)
Headquartered in Brussels, SCOPE Europe is an organisation supporting credible and effective co-regulation of the information economy. It acts as a think tank to debate key issues in digital policy and provides an umbrella organisation for a range of co-regulatory measures in the digital industry. SCOPE Europe was founded in February 2017 as a subsidiary of the German non-profit-organization SRIW e.V. (Selbstregulierung Informationswirtschaft - Self-Regulation Information Economy) and, in May 2021, became the first Monitoring Body to be accredited under the European General Data Protection Regulation pursuant Article 41 and, therefore, responsible for assessing compliance to the EU Cloud Code of Conduct.
To strengthen our day-to-day operations, we are looking for a Part-Time Administrative Assistant (20 hours per week) to support our team with essential administrative tasks.
Job Description
The Administrative Assistant will be responsible for ensuring smooth and efficient internal operations, with a focus on administrative and financial support. Tasks will include, among others:
- Preparing and processing invoices
- Managing expense reports and reimbursements
- Assisting with bookkeeping and liaising with external suppliers
- Reviewing and maintaining service agreements and contracts with suppliers/partners
- Assisting with payroll preparation and coordination with external payroll providers
- Maintaining and updating administrative records and databases
- Supporting procurement and office supplies management
- Assisting with correspondence, filing, and document organization
- Providing general support to the team for day-to-day administrative needs
Profile
The ideal candidate is reliable, organized, and detail-oriented, with strong administrative skills and a structured way of working.
Requirements:
- Prior experience in an administrative, accounting, or office management role
- Good knowledge of invoicing, payroll processes, and basic accounting procedures
- Proficiency with MS Office (Word, Excel, Outlook); experience with accounting tools is an asset
- Strong organizational and time-management skills
- Good communication skills (English required; Dutch is a strong asset)
- Ability to work independently and manage priorities in a part-time schedule
Our offer
- Part-time position (20h/week), based in Brussels, with possibility of home office
- Indefinite contract
- Competitive salary package adapted to part-time hours
- Meal vouchers & Eco Cheques
- Transportation reimbursement
- Complementary health insurance
- Flexible working hours
- A supportive and friendly working environment in an international context
This role is an excellent opportunity for someone looking to contribute to a professional and international environment, while maintaining a flexible part-time schedule.
Application
If you are interested, please send your application letter and CV (in a single PDF file) to jobs@scope-europe.eu.
Start date: as soon as possible
